On behalf of the P&F Executive team I am pleased to welcome you all the 2018 school year.   

We held our AGM in 1st Term and made appointments for 2018 from membership nominations received. The AGM was held on Tuesday 13th March.

What does your P&F Executive team do?

 We aim to foster a cooperative, supportive and connected community made up of the school families, the principal, the parish, the teachers and the students.

We are sure you all agree that when our children feel connected and also see their parents connected they flourish in their schooling and daily lives. Likewise when we as parents feel connected, we are much more likely to be involved in making a positive and rewarding contribution to the parish and school communities.

As a Parents & Friends Association, we aim to do this by:

  • Creating events where parents and friends of our school can come together to have fun.
  • Fundraising for our school. Money raised goes towards approved projects with a focus on providing sustainable improvements to the learning environment for the children and school resources requested by our Principal, Julie Caldwell.
  • Being a conduit for passing on the views of school parents to the School and providing information about our school community and our children’s education.

The objects of the P&F association

  1. To promote and foster a  harmonious and collaborative spirit in the Sacred Heart community and with the broader community.

  2. To confer with the Principal of the school in all aspects of the children’s development and well being.

  3. To promote the interests of the School and to foster and support community interest in the school.

  4. To provide a means of meeting for persons associated with the School.

  5. To give public expression at meetings, to matters raised by parents and guardians affecting the development and well being of the children.

  6. To raise funds for the provision of material support for the school and to assist in the provision of that material support in consultation with the Principal of the School.

  7. The Association shall not exercise and authority, nor be seen to be exercising any authority, over the teaching staff of the School, nor shall it presume to interfere in any way with the control or management of the School, other than through direct liaison with or recommendation to the Principal.

  8. Solely for the purpose of carrying out aforesaid objects, the Association shall have power to-

  9. Invest moneys of the Association upon such securities and for such trusts or otherwise as the Association may from time to time determine.
  10. Do all such lawful acts, matters and things as are incidental or conductive to the attainment of any of the objects of the Association. 

 Who are the 2018 P&F Executive and Committee

Chris Janes (President)
Sam Wright (Vice President)
Stuart Old (Treasurer)
Stephanie Bailey (Secretary)
Henry Pilat (Member)
Linda Del Nin (Member)
Claire Tynan-Woodlock (Member)
Stephan Mielewski (Member)
Paul Graham (Member)
Siobhann Roberts-Thomson (Honorary Member)
Michelle Tam (Honorary Member)
Honorary Members: Julie Caldwell (school principal) and Michelle Glynn (assistant principal).

 

P&F meeting dates for 2018

The P&F has four Parent Evenings each year (one in each term) and parents are warmly invited to attend. Dates and times of Parent Evenings in terms 1 - 4 will be notified in the school newsletter. They are listed both in the Welcome letter above and on the Key Events table below. If you have an item you’d like to put on the agenda or a topic you would like to have explored or explained, you can:

  • drop a note into the P&F mailbox in the school office;
  • contact the Secretary or a member of the P&F Executive (see above).

Enquiries from parents interested in becoming a Committee Member are also welcome. 

KEY EVENTS 2018

Term

Event & Location

Date/Time

Organisers

P&F Exec liaison

1

2018 Meet and Greet

Fri 23rd Feb, 7.00pm

P&F Exec

Chris Janes

1

1st P&F Annual General Meeting & Parent Information – School Hall

Tues 13th Mar, (7pm)

P&F Exec

President

2

Mother’s Day celebration

Fri 11th May

Year 5

TBA

2

Children’s Disco – School Hall

Sat 26th May (evening)

Kinder

TBA

2

2nd P&F General Meeting & Parent Information – School Hall

Tues 19th  Jun (7pm)

P&F Exec

President

3

Major Fund Raiser – Taronga Zoo Harbour Ball Room

1 September

Year 2

TBA

3

Fathers Day Breakfast – School grounds

Fri 31st Aug

Year 3

TBA

3

3rd P&F General Meeting & Parent Information – School Hall

Tues 11th Sep

P&F Exec

President

4

Spring Fair – school

Sat 10th Nov

Yrs 1 & 4

TBA

4

4th P&F General Meeting & Parent Information – School Hall

Tues 4th Dec

P&F Exec

President


P&F Meeting Minutes & Welcome Letter

The Parents and Friends Association, our first 2018 Annual General Meeting (AGM)  welcome letter can be found by clicking  Welcome-letter-PF-2018.docx.pdf

P&F - Tax Invoices & Reimbursement Requests

P&F has very strong internal controls in place when spending funds raised by parents.  It requires at least two P&F Executive Committee members to approve every payment and electronic funds transfer is used for efficiency and audit purposes. 

In order to undertake any payment P&F requires at a minimum:

Tax Invoice with GST clearly displayed;
Receipt;
Payee Bank Account Name;
Payee Bank Name;
Payee BSB & Bank Account Number:

In addition and this is mandatory - P&F also requires a readable soft copy. This means scanning/taking picture on phone and emailing tax invoice/reimbursement request and sending to Finance Committee contact parent for your event.  For example, Spring Fair invoices must be scanned and emailed to parent operating finances for this event.  The finance contact parent for the event will summarise all income and expenses and deal directly with Treasurer to arrange payments.  The invoice/reimbursement request soft copy must be READABLE by Treasurer and include all details/receipts.  FYI SHM office has scanner so all parents have access to the technology. 

Only after this has been done should original tax invoice/receipts be placed in P&F box near Sacred Heart Mosman office.  At this time Treasurer must be notified via email there is mail to be collected.

P&F takes no responsibility where payments are made in error due to incorrect details provided - eg. wrong bank account number.

There are simply too many invoices/reimbursements for Treasurer to daily clear P&F box, scan invoices etc and arrange timely payments. 

Unfortunately tax invoices/reimbursement payment requests are not able to be processed unless the above process is strictly followed.

P&F Treasurer